Vaima Talent ManagementVaima Talent ManagementVaima Talent Management
South Africa | Zambia | Malawi

Human Capital Outsourcing

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1. Human Capital Outsourcing

Our Human Capital Outsourcing services will ensure that you, our client has the best management of your human capital while you focus on the core operations of the business seamlessly. We will have a qualified resource who will be present to attend to strategic and ad hoc HR matters in order to achieve the following;

  • To support your business by taking a human resource business partnering function in developing an HR strategy that thoroughly supports attainment of organizational goals.
  • To save you time by managing your day-day human capital administration.
  • To ensure that the company is compliant with all local regulatory bodies and statutory bodies in the management of Human Capital.


  • Policies and Procedures Documentation
  • Employment Contracts Drafting and Attestation
  • Recruitment Procedure and Executive Search
  • Industrial Relations Management
  • Employee Manuals
  • Health and Safety Management
  • Human Capital Forms
  • Interview Process Management
  • Job Descriptions Drafting and Job Evaluations
  • Employee Performance Management
  • Filing
  • Management of Employee Exit Procedures
  • Employee Induction

2. Recruitment & Executive Search

Through our Recruitment services, we ensure that the recruitments are implemented with accordance to the company policy. Below is our value proposition with regards to recruitment;

  • Customized Assessments – We provide Assessments and Psychometric evaluations for short-listed applicants giving you even more information before you meet the candidate.
  • Better Fit – We conduct customized assessments that filters through hundreds of applicants to leave you with the best candidates possible. We ensure that we find the best candidate to fit your organisational needs and culture.
  • Reduced time to hire – we maintain a roster of qualified applicants that can potentially fill most critical roles on the market.

3. Human Capital Consultancy

Our human capital consulting services provide support to your organization’s development through facilitating and implementing various human capital procedures and processes that allow for more informed strategic decisions, set the pace for short-term and long-term management of human capital and align human capital strategy to organizational strategy the following are the services;

  • Human Resource Documentation – We will develop and standardize human capital documentation according to organizational and legal compliance. These documents include contracts, handbooks, policies, procedures, employment forms, letters, and any other related documents.
  • Disciplinary and Grievance Procedure – We will assist the company to ensure that all disciplinary and grievance procedures are executed with accordance to the company code of conduct and Employment Code Act.
  • Employee Surveys – We will conduct employee surveys on behalf of the company to understand employees general perception of work conditions such as remuneration, employee engagement, work environment and retention.
  • Salary Surveys – we will periodically carry out a comparative analysis of remuneration to compare the company’s compensation structure to the relevant markets.
  • Compliance HR Audits – We will inspect the company’s human capital policies and procedures/contracts for legal compliance as well as contextualizes international HR policies, procedures, and contracts to Zambian requirements.
  • Job Evolutions and Analysis – We measure value, relative worth of importance of the job in relation to the client’s organizational strategy, to align requirements for the role/job with the organizational strategy.

4. Payroll Management

In today’s dynamic business landscape, the demands on HR teams are more complex than ever. Managing payroll, in particular, is a critical function that requires meticulous attention to detail, compliance with ever-changing regulations, and a commitment to accuracy. This is where our Payroll Outsourcing solution comes in to streamline your processes and free up valuable resources for your core business activities.

Key Benefits of Payroll Outsourcing with Us:

  • Accuracy and Compliance:
    Our dedicated team of payroll experts ensures accurate and compliant payroll processing, reducing the risk of errors and costly regulatory penalties.

  • Time and Resource Savings:
    By outsourcing your payroll, your internal team can redirect their focus towards strategic HR initiatives and essential business operations, maximizing productivity.

  • Cost-Efficiency:
    Payroll outsourcing eliminates the need for investing in expensive payroll software, constant training, and hiring specialized personnel. This translates into significant cost savings for your organization.

  • Scalability:
    Whether your business is experiencing rapid growth or adjusting to changing demands, our scalable payroll outsourcing services adapt seamlessly to your evolving needs.

  • Data Security:
    We prioritize the security of your sensitive payroll data. Our state-of-the-art technology and robust security measures ensure the confidentiality and integrity of your information.

  • Comprehensive Reporting:
    Access detailed and customizable reports, providing valuable insights into your payroll data. This supports informed decision-making and strategic planning for your organization.

  • Multi-Jurisdictional Expertise:
    With a deep understanding of local and international payroll regulations, our team ensures compliance across various jurisdictions, allowing you to navigate the complexities of a global workforce effortlessly.

  • Employee Self-Service Portals:

Enhance the employee experience with self-service portals, allowing your team to access their payroll information securely and conveniently, reducing HR inquiries and promoting transparency.

Why Choose Us?

  • Proven Track Record: Our track record in providing seamless payroll solutions to businesses across industries speaks for itself.
  • Client-Centric Approach: We tailor our services to meet the unique needs of your organization, providing personalized solutions that align with your business goals.
  • Continuous Innovation: Stay ahead with cutting-edge technology and innovative payroll solutions that evolve with industry trends.

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Melbourne, Australia
(Sat - Thursday)
(10am - 05 pm)

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